Assistant Board Secretary

Job Summary

The Assistant Board Secretary is mainly responsible for providing Corporate Secretarial services to the Board of Directors of the National Insurance and Social Security Service and its Sub-Committees.

Key Duties and Responsibilities

• Supports the Board Secretary in the preparation for and the holding of Board and Sub-Committee meetings, including preparing agendas, assembling papers and taking minutes.
• Supports the Board Secretary in post-Board meetings communication and implementation, including communicating decisions and managing and monitoring the implementation of resolutions and action items as agreed by the Board of Directors and its Sub-Committees.
• Assists with in-person and virtual conference room and audio/visual arrangements, conference room set up, and other support materials that are required for all Board and Sub-Committee meetings, as well as any ad hoc Committee meetings or Board workshops.
• Liaises with senior management as necessary to gather and compile materials for Board and Sub-Committee meetings.
• Assists with the preparation and distribution of the Board and Committee(s) agenda packets for meetings.
• Researches and provides contextual information about past decisions.
• Conducts other research and prepares draft documents as necessary.
• Organizes and maintains Board portal to ensure optimal efficiency.
• Assists with the maintenance of Board and Sub-Committee records.
• Deputizes for the Board Secretary as necessary.
• Performs any other job-related duties.

Requirements

• A Bachelor’s degree in Law, Management Studies, Public Administration or a related discipline or
• A Chartered Secretary’s qualification such as the ICSA .
• A minimum of five years’ experience, two of which must be at a senior level providing corporate secretarial or administrative support in a service-oriented organization.

Skills and other attributes desired

• Knowledge of Corporate Secretarial practices.
• Knowledge of Legislation pertaining to the National Insurance and Social Security Service, of the Board’s role and function and of the operations of government.
• Proficient in the use of Microsoft Office Suite.
• Excellent problem-solving skills.
• Excellent organizational and time management skills.
• Attentiveness to details.
• Ability to multi-task and perform well under pressure.
• Highly developed Human Relations skills.
• Self-motivated.
• Experience in minute-taking.
• Excellent oral and written communication skills.

Please submit your resume along with the names and contact information of two business references to vacancy@bginis.gov.bb on or before October 25, 2024. You should indicate the name of the position for which you are applying in the subject line of your email.

Thank you for your application. Please note that only short-listed candidates will be acknowledged.